Participant Handbook

A printable PDF version of the Participant Handbook can be viewed here

The Participant Handbook was last updated on June 21, 2019
All information in the Participant Handbook is subject to change.

Table of Contents

Welcome from the Youth Camp Chief and Camp Chief
     PJ Steering Committee
Important Dates: July 6-13, 2019
Before You Arrive
     Registration
     Changes and refunds
     Computer Records
     Screening and Training for Scouts Canada member Scouters
Action Upon Arrival
     Documents to Bring to Camp
          Registration Confirmation Forms
          Medical and Dietary Information and Consent Forms
     Travel
     Parking
     Transportation on Site
     Uniforms and ID
     Patrol Unit Organization
     Jamboree Staff (Offers of Service – OOS)
     Sub-Camps
     Service Scouter in the Sub-Camp
What to Bring
     Personal Kit List
     Do not bring
     Patrol Unit Kit List
     PJ 2019 COOKING GEAR LIST FOR PATROLS
     Patrol Box Rules
     Checking/using the Patrol Unit Equipment
     Food Storage, Clean-up and Recycling
     Fuel
     Ice
Daily Routines
Recycling and Garbage
Water
     Drinking and cooking water
     Wastewater – Greywater
     Showers
     Toilets
Medical
     For Scouts Canada members and members of other recognized Canadian Scouting Organizations
     Non-Canadian Participants
     First Aid and Emergency Medical Services
     Personal Medications
     Life-Threatening Allergies
PJ Rules and Regulations
     Basic Rules
     Consideration for Others
     Non-Prescription and Recreational Drugs and Alcohol
     Smoking / Vaping
     Security
     Fire Safety
     Telephones (Cellular and Emergency Contact Number)
PJ Media
PJ and Sub-Camp Crests
PJ Places
     Playing Field
          Ceremonies
          Care Corps
          Lost and Found
          Scout’s Own
     The Adventure Fun-Zone in Narnia and Townsite
          ATM Access and Money Matters
          Badge Trading
          Canteen
          Banking
          PJ19’s HAM Radio Station
          Internet Café
          Post Office
          Trading Post
          Zone West PJ Souvenir Garment Tent
          BC Fellowship of Baden-Powell Guilds
     Food Warehouse
     PJ Administration Office
     Visitor Services (and intake day Registration) Tent
     PJ Transportation Office
Adventure
     Adventure Trail Cards
     Offsite Adventures
     Additional costs for some Adventures
     Adventure Changes
     Swimming
Visitor Reception Centre
     Family Visitation Days
     Cub Visit Day
Weather
Quartermaster’s Post-Jamboree Garage Sale
Check Out and Departure
PJ 2019 Site Map Camp Barnard
PJ’19 Participant Handbook Updates

Welcome from the Youth Camp Chief and Camp Chief

It is our pleasure to welcome all Scouts and Patrol Leaders to Pacific Jamboree 2019 – Myths and Legends – at beautiful Camp Barnard on Vancouver Island, BC.   For the past three years a dedicated team of Scouters has been working to prepare the very best Jamboree site and Adventures possible for the Scouts.  The Adventures you have chosen will be challenging and exciting, and the days will be filled with various other fun activities.  Good teamwork and your Scouting skills will be the key to making your PJ experience awesome!

To all the Patrol Scouters, welcome and thank you for your commitment to our youth.  Welcome to each and every one of our more than 500 Offer of Service volunteers.  To the Venturers, Rovers, Scouters and Volunteers, a heartfelt THANK YOU! You will work hard, and be well rewarded by the ‘miles of smiles’ you will encounter!  Listed below are the members of the Jamboree Steering Committee. We invite you to stop in to meet them and their teams, and say a word of thanks to all the dedicated volunteers.

          Rachel Robilliard      Bill Schulte

Rachel Robilliard and Bill Schulte, Co-Camp Chiefs

PJ Steering Committee

Deputy Camp Chief
Mike Tomczak

Adventure
Graham Ballantyne &
Maxine McLean

Emergency Services
Darren Thomson

Safe Scouting
Denyse Koo & Ron Planden

Youth Sub-Camps
Bea Collier-Pandya

Medical Services Lead
Kim Wiebe & Adam Gesicki

Administration Lead
Ross Benton

OOS Sub-Camp
Jason Silvester & Annika Clark

Site Services
Rick Lloyd & Gary Hendren

Registration
Participants: Christina Cook
OOS: Karen Hogg

Food Services
Dave Nicolson &
Shelly Donaldson

Quartermaster
Bill Akam & Mike Tennisco

Finance
Dan Adair

Transportation
Scott Alsop & Mike Austin

Special Events and Townsite Services
Richard Druce

Visitor Services
Jane Johnston & Grant Loyer

Website and Social Media
Zach Dallas &
Robin Sutherland &
Randy Maze

IT Networks and Communications
Chris Fletcher

Important Dates: July 6-13, 2019

Arrival: Saturday, July 6, 2019
Opening Ceremony: Sunday, July 7, 2019, at 9:30 am on the Playing Field
Scouts Own: Sunday morning, immediately following the Opening Ceremony followed by separate religious/spiritual services.
Food Service to Patrols: Dinner on July 6 – Lunch on July 13
Adventures: Begins Sunday afternoon, July 7; runs until Friday afternoon, July 12
Closing Ceremony: Friday, July 12, 2019, at 7:00 pm on the Playing Field
Departure: Saturday, July 13, 2019

Before You Arrive

Registration

All forms must be completed and submitted according to the directions on the PJ 2019 website.

Changes and refunds

Ensure that the information entered on the Pacific Jamboree registration and ePACT sites is correct.

For changes that need to be made at the last minute (e.g. after July 5th, 2019) please see the PJ Administration Centre in the upper level of the Keego building.

Applications for refunds will be made in conjunction with the Finance (finance.pj@scouts.ca) and Registration (participantregistrar.pj@scouts.ca and oosregistrar.pj@scouts.ca) Committee

Computer Records

For members of Scouts Canada, pertinent information (training, screening, emergency contact info, medical, etc.) recorded in MyScouts for Participants, Scouters and OOS will be utilized by PJ 2019 staff.  Ensure all information in MyScouts is accurate and up to date.

Screening and Training for Scouts Canada member Scouters

Screening and training requirements are listed on the Pacific Jamboree website (https://www.pacificjamboree.ca/participants/). All requirements must be complete before you arrive at camp. If you have problems accessing or completing the training please contact participantregistrar.pj@scouts.ca.

Action Upon Arrival

The Patrol Unit registration process will start with one (1) Patrol unit Scouter meeting with the Jamboree Registrar in the Registration Tent to confirm registration details. The Patrol unit Scouter will be given the Patrol Unit arrival package. The Registration Tent will be near the Camp Barnard sign and flagpole.

The other Patrol unit Scouter(s) and Scouts will gather their gear from the Playing Field where they will be met and escorted to their Sub-Camp by their Sub-Camp staff.

OOS will check in at OOS Sub-Camp Excalibur – signs will clearly show the way. See the site map for locations of Sub Camps.

Documents to Bring to Camp

  1. Registration Confirmation Forms

    One printed copy of the registration confirmation email.

  2. Medical and Dietary Information and Consent Forms

    For each person (Scouts, Scouters, and OOS) bring one (1) completed copy of the following: to be with you or a designated Patrol Scouter who is with you at all times

  • The primary dietary restrictions and medical information for onsite PJ use are done electronically using the ePACT system and the appropriate information is accessible only by the necessary Emergency Services OOS (for medical information) and Food Services OOS (for dietary restriction menu planning).
    Note: Dietary restrictions and the medical information must be submitted electronically to the ePACT system by June 15
  • A printed copy of the medical information in MyScouts, for Scouts Canada members, or a completed Physical Fitness Form for Non-members.
  • The Parent/Guardian Consent Form (Category 3 Activity form) for participants under 18.
    • Participants from other countries and under the age of majority must also carry a signed parent or guardian consent form that has been authorized by their National Scout Organization.

Do not submit the Medical Form to the registrar.

 

Travel

Your Jamboree adventure starts as soon as you step out your door!  The Transportation team is working hard to make your journey to and from camp as smooth as possible with different options to suit your needs.  Each Unit and Offer of Service is responsible for making their own travel arrangements to and from PJ’19.

For international travellers, proper travel papers and passports will be required.

Don’t forget to tag your luggage with duck/duct tape colour assigned to you by your Sub-Camp and to mark your Patrol number as well in black marker (e.g. S-XXX, or V-XXX, O-XXX where XXX is your Patrol number).  This helps everyone figure out where luggage and Patrol gear needs to go.

  • Saga: Yellow
  • Valley of the Kings: Turquoise (green)
  • Olympus: Blue

Please refer to the Pacific Jamboree Travel Handbook.

The Transportation Team can be found in McPherson Lodge, at the top of the hill next to Subcamp Excalibur (the OOS Subcamp).

Parking

THERE IS NO PARKING AT CAMP BARNARD. Offsite parking is available and is done so at the vehicle owner’s risk.

There is no onsite visitor parking at camp.  Some daytime roadside parking is available near the camp entrance.  None of this parking is available for overnight.

Transportation on Site

The only vehicles permitted to operate within the site will be those identified as service vehicles. These will include supply trucks/carts, ambulances, fire, security, garbage and Jamboree service vehicles. Some members of Jamboree Staff will be permitted to use bicycles on site. All other traffic will be on foot. This is a camping environment with gravel and dirt roads and paths so people with mobility issues should be prepared to get around without assistance from the Jamboree.

Patrol unit members will hike to their Sub-Camps, carrying ALL of their personal gear and the Patrol’s equipment. The hike to the farthest point on the camp can be up to 2 km each way daily for Adventures or Food pick up.

Uniforms and ID

Your Scouting uniform should be worn when travelling to and from the Jamboree. Uniforms are to be worn for opening and closing ceremonies.

Each PJ 2019 participant and OOS staff member will be issued a PJ 2019 neckerchief. There is only one neckerchief issued per person – there will not be any available for purchase.

For Patrol unit participants and Scouters, your neckerchief must be worn at all times to identify you as a member of PJ 2019 from the opening ceremony until the end of the Jamboree. Appropriate activity wear will be worn for Adventure activities.

Patrol Scouters will be issued photo ID that will identify them, their unit, and sub-camp.  This ID must be work at all times on site and during offsite Adventures.

OOS will be issued photo ID which will identify their department and include their meal pass. All OOS must wear their PJ 2019 ID, neckerchief and department t-shirt at all times.

Patrol Unit Organization

The basic organization entity for the Jamboree is a Patrol unit, ranging from a minimum of three youth plus two or three Scouters to a maximum of eight youth plus two or three Scouters. Each Patrol unit is expected to plan and equip itself to be self-contained, with Scouters assuming complete responsibility for their Patrol unit.

Jamboree Staff (Offers of Service – OOS)

Youth and adult Scouters and others will be volunteering to work as Jamboree Staff to ensure that the participants enjoy a well-organized and well-operated event. Staff members have been organized into different departments and will be identified by their PJ issued ID tags, and OOS T-shirts labelled on the back.  To help you quickly identify emergency OOS members, their t-shirts are navy blue, all other OOS members wear dark green t-shirts.

Sub-Camps

Patrol units have been allocated by Administration to one of the three youth Sub-Camps located on the site. Your Sub-Camp is your home away from home. The youth Sub-Camps are Saga, Valley of the Kings, and Olympus. The OOS Sub-Camp is called Excalibur. Each Sub-Camp will endeavour to provide a welcoming atmosphere and help ensure that all participants and OOS have a safe and enjoyable Jamboree.

Each Sub-Camp Headquarters is located near the entry gateway to the Sub-Camp.

Most of the Sub-Camp sites will be either in wooded or open grass camping areas suitable for smaller tents, housing 2 to 4 people. Patrol unit sites are approximately 10m x 10m for a full Patrol unit and will be assigned by Sub-Camp staff.  There may or may not be trees suitable for erecting dining tarps. The Site Services team have done an excellent job in preparing the site, but the ground can be rough so some ground preparation may be required. A supply of hand tools suitable for this is available and may be borrowed from your Sub-Camp HQ. To minimize the impact that the Jamboree has on the natural surroundings, there will be no cutting of trees or other vegetation. Removal of turf, digging or trenching of any kind is only permitted after checking with your Sub-Camp Headquarters.

No open fires are allowed at the campsites so all cooking must be done on camp stoves. Stoves and their fuel can be hazardous if not used and cared for properly. Extra fuel should be stored away from the cooking area, and propane tanks should be secured to ensure that they cannot be tipped over. It is recommended to bring a box such as a plastic milk crate to stabilize 20 lb tanks.

Picnic tables will be supplied, partially constructed for your use, but table tops and seats may need to be attached to legs with Robertson head screws.  Sub-Camps will have a limited supply of tools that can be borrowed.

All supplies needed to erect a dining tarp must be brought to the site as part of your Unit equipment.

NOTE: Your Patrol unit will carry ALL equipment and gear to your Unit site from your entry point to the Jamboree site.

Service Scouter in the Sub-Camp

Each Sub-Camp will have a number of Service Scouters chosen for their ability to help Jamboree Patrol units. The Service Scouter is there to assist in ensuring that every member of your Patrol unit has a good and safe Scouting experience at the Jamboree.

Service Scouters are the link between your Patrol unit and the Sub-Camp Chief and are the person to seek out for help or information on all Unit matters. They have all the resources of the Sub-Camp Staff and the Jamboree Staff to call on to help in dealing with any problems that your Patrol unit may have. They are your resource, so don’t hesitate in seeking them out for all help or advice that you may need.

Service Scouters support a number of Units and will live in a tent in the Sub-Camp to ensure that they are readily available as needed. During your orientation, your Service Scouters will introduce themselves and point out how to get any assistance that your Patrol unit may require night or day.

While the Unit Scouter is responsible for the Patrol unit, he/she is also accountable to the Sub-Camp Chief through the Service Scouter while at the Jamboree. For this reason, the Service Scouter must be informed about matters concerning the Unit.

The Service Scouter will be vitally interested, for health reasons, in the cleanliness of the Patrol unit site, cooking gear and eating utensils. The Service Scouter will insist that all recyclable materials and waste food remaining after each meal is properly disposed of in the recycling disposal area.

Additionally, Service Scouters watch over the Sub-Camp and Patrol unit sites during the Adventure periods. If required by weather or for emergency purposes, Service Scouters will drop tents and otherwise secure Patrol unit sites for you.

What to Bring

All gear will be subject to weather during transport, so pack it appropriately (to keep dry). Be sure to label all your possessions with your name and Patrol unit number.

Personal Kit List

Plastic bags for packing, sorting, storing clothes

Hiking boots (broken in) if properly treated, can be used for wet weather

Full Uniform

Several T-shirts

Footwear for wet weather

Long sleeved shirt

Sneakers/Running/Soft shoes

Long pants

Rainwear and hat

Shorts

Sun hat to protect head and face

Underwear

Sunglasses

Socks

Sunscreen (Minimum 30 SPF)

Extra wool socks

Lip screen

Heavy sweater

Insect repellant (non-aerosol)

Lightweight windproof jacket

Biodegradable soap in a container

Sleepwear

Toothbrush and paste

Swimsuit

Deodorant (non-aerosol)

Towel

Comb/hairbrush

Sleeping bag

Camera

Air mattress or foam pad

Water bottle

Ground Sheet

Whistle

Personal survival kit

Personal supplies

Net bag for dishes

Notebook and pencil

Unbreakable cup, plate, bowl, and mug

Nylon Lunch bag for overnight and day trip adventures

Knife, fork and spoon

Packsack or frame pack to carry gear

Flashlight

Smaller pack for day trips

Knife (NOTE: Knives may be carried, by those with a Knife Permit, in your packsack, and must be in “checked” luggage when travelling by air.)

Badge swapping materials

Do not bring

  • Explosives (fireworks, firecrackers)
  • Weapons (firearms, BB or air guns, bows, slingshots)
  • Pets
  • Bicycles (if bikes are used to travel to the Jamboree, they will be locked securely during the Jamboree)
  • Liquor, recreational drugs
  • Electrical Generators (small solar panels are okay to bring)
  • Electronics such as laptops or tablets. Cell phones are okay if you absolutely have to but cell coverage is very limited. PJ 2019 will not be responsible for lost or damaged electronics or cell phones.
  • Valuables – there is no safekeeping at the Jamboree for any jewelry or any other valuables. Leave them at home!

Patrol Unit Kit List

Copies of all Unit registration forms – See Documents to Bring to Camp. Patrol unit Scouters must travel with these documents in case of an incident while in transit.

Tents preferably with sewn-in floor – poles should be of good quality (to withstand strong winds and rain) – tents should be of the best quality the Unit can afford and should accommodate two to four persons each. It is also recommended to bring an extra tent as a gear tent. The tent roof should be able to breathe to reduce inside condensation and should have a good waterproof flysheet that goes to the ground.

Separate tents for the Patrol unit Scouters

Separate tent for equipment and supplies

Dining tarp and poles to cover a 244 cm (8 ft) picnic table (the table is supplied at Jamboree)

An additional heavy-duty plastic fly may be useful

1 hammer/mallet – for tent pegs

1 multi-screwdriver – may be needed to assemble picnic table

Tent repair kit

First Aid Kit suitable for the size of the Unit

1 large locking waterproof bag for storage of personal gear while taking part in water activities

Clothespins

Extra guy line ropes

Lantern(s) (battery powered lanterns are preferred)

Make sure you either bring or have arranged for as much fuel as needed to last the duration of the Jamboree.

Matches, lighter for stoves and lanterns NOTE: Please be very careful of open flame and matches in particularly dry summer conditions.

Duct/Duck tape

A box such as a plastic milk crate to secure a 20 lb propane tank

A printed copy of the PJ 2019 Participant Handbook (this document) and PJ 2019 Food Guide along with any electronic copies you may also be using.

PJ 2019 COOKING GEAR LIST FOR PATROLS

# People

Article

2 – 6

7 – 11

2

3-4

Stoves (# of burners)
NOTE 1: drain and depressurize for air travel, do not transport any type of fuel on aircraft or ferry. Airlines may refuse to transport some types of equipment.
NOTE 2: lightweight if you are overnighting off-site

1

2

Fry pans aluminum, non-stick – 30 cm diameter

1

1

Griddle

1

1

X large cooking pot

1

2

Cooking pots with lids – 22.5 cm –6-8 litre

2

2

Cooking pots with lids – 15.5 cm– 2-4 litre

1

1

Tea / coffee pot

1

1

Measuring cups

1

2

Mixing bowls (plastic or metal)

2

2

Mixing/Serving Spoon

1

1

Ladle

1

2

Vegetable knives

1

2

Cutting board

1

2

Egg lifter / pancake flipper

1

1

Tongs

1

1

Scrapper / spatula (for cleaning out pots and dishes prior to washing)

1

2

stove top toaster

1

1

Can opener

1

1

Table cloth

3

3

Dishwashing basins (also useful for personal wash-up)

1

1

Grey water disposal container to carry wastewater to a disposal site

2

2

Water container

1

1

Funnel for re-filling Naphtha white gas stoves if required

2

2

Pot lifter / oven mitts

3

3

Dish Towels / dishcloths

1

1

Durable plastic tote/container or patrol box to store food (you get your food once per day for the next 24-hour period)

1

1

Cooler (Ice will be available – you are storing your food overnight)

   

Additional spices and seasonings as desired

   

Bag(s) for carrying lunch/meals if away from camp

   

Bags or cart to transport food from food store to subcamp (up to 1.1 km) – backpacks work great

   

Ziplock plastic bags (large size), Garbage bags

   

Plastic wrap, aluminum foil, paper towels

   

Containers with screw tops or lock tops for tea, sugar, coffee, etc.

Scrubbers dish soap, bleach etc. for cleaning dishes will be provided with your staples.

Patrol Box Rules

The maximum size for this box is 122 cm (4 ft) long, 61 cm (2 ft) wide, and 46 cm (18 inches) deep. Please remember that you will be carrying packs and Unit boxes to your Patrol Unit campsite – keep the weight under 23 kg (50 lbs).  It must be light enough for the 2 smallest members of your Patrol Unit to lift.  Easily removable wheels are a useful and welcome addition, but not mandatory. We suggest the use of duffel bags or hockey bags as alternatives for packing your equipment.

You will need to tag your Patrol Box and personal backpacks before you leave home using the colour coded duct/duck tape colours assigned to you by your Sub Camp (Saga: Yellow, Valley of the Kings: Turquoise (green), Olympus: Blue). Ensure that you also place ID information INSIDE your patrol box and all personal gear.

Checking/using the Patrol Unit Equipment

It is recommended that all Patrol units participate in at least one Jamboree pre-camp in preparation for the Jamboree. This is a perfect opportunity to pack and use the Unit equipment before the event. The cooking gear on the list should be used to cook some of the suggested Jamboree meals in the Pacific Jamboree Food Guide. This will give the Unit the opportunity to refine the list of equipment and establish the method of food preparation for the suggested meal plan.

Equipment Rentals/Quartermaster
Equipment Rental Period is from July 6-13, 2019.
All equipment must be reserved in advance.
Propane will be available for purchase on site and rental propane tanks can be exchanged for a fee. Only 20 lb propane tanks will be available.

Food Services – Patrol unit participants

Your PJ’19 fee includes all meals from dinner on July 6 to lunch on July 13.  Patrols pick up their rations from the food warehouse once per day between 2 pm and 7 pm (pick up dinner, breakfast and lunch) and are responsible for preparation of their own meals in their campsites. Patrols will be expected to transport their food from the warehouse to their campsite, which for some patrols will be a distance of 1.1 km – bring large shopping bags or carts.  Food will be provided for offsite overnight program activities.  In order to reduce the amount of wasted food, please only take what you require.  Any unopened packages can be returned to the food warehouse (don’t wait until departure day).  Opened food can be shared with other groups.  Compost and recycling are available in each subcamp – there should be almost no garbage generated from the food.

Patrols will need to bring all the necessary equipment to cook meals, including patrols participating in overnight offsite activities. ALL patrols will require a cooler. Cooking equipment rentals (stoves and coolers) and the purchase of propane can be made in advance through the quartermaster services.

It is important that the participants have practiced cooking some of the suggested Jamboree meals on your Jamboree equipment before arrival.  This will give each patrol the opportunity to refine the list of equipment and establish food preparation systems. Menus and cooking instructions will be available on the PJ’19 website and e-mailed to each patrol contact Scouter.  The suggested kitchen equipment list is on the previous page.

The menu includes cooking instructions.  Participants with special diet considerations will have ingredient substitutions, but only if you have told us in advancePlease make sure that you have told us about these requirements by filling out the information in the ePACT system by June 10th (each individual will receive an e-mail about this). Patrols that have participants with special dietary needs should have more than 1 person pick up their rations as there is a separate line-up for special diet foods.  Ideally, the individual with special diet considerations should be involved in picking up their food to ensure the substitutions meet their dietary needs.

Bring the menu and cooking instructions with you to the Jamboree.  We will have lists to help you select rations based on your patrol size when you come through the warehouse.

**Please note the Jamboree site is a nut-aware site but NOT a peanut-free zone**

 

Food Storage, Clean-up and Recycling

Camping on the Jamboree site requires usual precautions concerning storage of food to avoid attracting animals, such as crows and other birds, squirrels, mice, raccoons, the occasional bear, and wasps. While bears tend to avoid loud noises and/or large groups of people, safe food precautions are the same for bears and mice. These creatures are the long-term residents of Camp Barnard; do not, through carelessness, invite furry visitors to your Patrol campsite. Please observe the following precautions:

  1. Only cook and eat in your designated kitchen area at your campsite
  2. Following each meal wash all dishes using hot water and soap, a rinse and then bleach. Leave your dishes to air dry.
  3. Dispose of your grey water ONLY in the designated holding tanks at your Sub-Camp HQ.
  4. This Jamboree is as waste-free as possible. Clean and then take all packaging paper, tin, foil/foil lined bags, hard plastic, and soft plastic) to the recycle zone and sort it into the bins as directed.
  5. This Jamboree is waste-free. Clean and then take all packaging paper, tin, foil/foil lined bags, hard plastic, and soft plastic) to the recycle zone. Don’t forget to take your compost as well. Which patrol can generate the least waste and best embody the principles of leave-no-trace around your cooking?
  6. Wasps will gather around accessible food and waste so please keep your site, the waste, and recycle and the bins as clean as possible. Open cans of pop, fruit juice, fallen apples beneath fruit trees, and other sweet food sources will attract wasps. Be sure to cover drinks and open food containers, keep a lid on the compost, and avoid walking barefoot near fruit trees. Remove any fallen fruit rotting on the ground.
  7. Store your staples and lunch/late night snack in a secure container tote/cooler). Be certain that your campsite is free of all food and open containers.
  8. Do not keep any food in your pockets or packs in your tent.

Do not store or eat any food in sleeping tents.

 

Fuel

There are no open fires at PJ 2019. All cooking must be done on propane or gas stoves. BC FERRIES HAS ADVISED THAT FUEL IS NOT PERMITTED ON BOARD FERRIES. Some white gas in 4-litre containers will be available at PJ, while propane will be available in 20 lb tanks lease, both at commercial prices. Refilling of previously purged propane tanks will be permitted. Fuel must be pre-ordered and paid for with the final PJ fee payment. Your fuel will be ready for you upon arrival at the Quartermaster compound and additional supplies may be purchased during the Jamboree.

Ice

Block ice will be provided every 2nd day or as needed. A cooler is recommended for each Patrol Unit for food storage at your campsite.

Daily Routines

While weather and Adventures may vary plans somewhat, a typical day is:

7:00 – 8:30 am

 

Cook and eat breakfast, wash, air sleeping bags, wash dishes, etc.

8:30 am to
11:30 am

 

Morning Adventures
Bus departure times for off-site adventures will be posted in each Sub- Camp to arrive at a program at 8:30 am. Ensure that you are at your bus before it’s scheduled departure time (e.g. leave your Sub-Camp at least 20 minutes before bus departure time)!

 12:00 – 1:00 pm

 

Prepare and eat lunch, wash dishes, and enjoy a little free time

2:00 pm –
5:00 pm

 

Afternoon Adventures
Bus departure times for off-site adventures will be posted in each Sub- Camp to arrive at the program at 2:00 pm. Ensure that you are at your bus before it’s scheduled departure time (e.g. leave your Sub-Camp at least 20 minutes before bus departure time)!

2:00 pm –
7:00 pm

 

Pick up rations for dinner, breakfast and lunch

5:30 pm
Evenings  

 

Cook and eat dinner.
Free time to enjoy ongoing events in Playing Field, etc.

Recycling and Garbage

You Patrol unit will generate considerable recycling and refuse in your week here at PJ.  We want you to dispose of that material responsibly.  Here at PJ we separate our waste products so it can be reused or recycled.  Food waste is composted off-site, plastic, tin cans, paper and cardboard are recycled.  We just need you to help.  You will be provided with buckets at your camp to source separate your waste, food scraps in one bucket, recycling in another.   Empty your food waste bucket at sub camp HQ daily.  Take your recycling to HQ and separate further into the bins provided. Detailed recycling will be available onsite. All recycled items need to be clean and contain no food residue.

Water

Drinking and cooking water

Treated water is available from taps in each Sub-Camp area. Do NOT wash dishes, clothes or bodies at the tap.  You must bring containers to carry water.  Carry water back to your campsite, so the tap area does not become muddy.

Wastewater – Greywater

Look for the designated disposal location for wash water. Do not dump it on the ground.

Showers

Cold water stalls for youth and Scouters will be available in the Sub-Camps. Use biodegradable soaps. OOS showers are in washroom buildings located in the OOS Sub-Camp.

Toilets

Portable toilets will be located throughout the Jamboree Site. Please keep them clean. Do not dump waste or garbage, rocks or pop cans into the toilets.  Please report to your Sub-Camp if one needs attention.

Medical

Medical, medication, and dietary restriction information must be entered into the online ePACT system by the deadlines set by the Jamboree. The Patrol unit’s Primary Scouter should carry a complete set of medical forms for all members of the Patrol unit at all times. OOS should carry a copy of their medical form on their person at all times. Please ensure that all forms are suitably protected in a sealed Ziploc bag or other waterproof storage.

For Scouts Canada members and members of other recognized Canadian Scouting Organizations

All Patrol Scouters are responsible for making sure medical information for Scouters and Scouts is accurate and up-to-date in the MyScouts online (for Scouts Canada members) as well as in the ePACT system.

Non-Canadian Participants

Participants and OOS from the USA and overseas locations should ensure that they have Travel Insurance (including medical coverage, adequate funds or access to these) to cope with any medical concerns that may be required outside of the Jamboree site. We suggest an Interac capable Debit Card, valid credit cards with appropriate limits. Participants and OOS from outside of Canada MUST complete the ePACT online medical and dietary information as well as the Physical Fitness for Non-Members form. The ePACT information is used by the Health Care Centre and you will need the Physical Fitness for Non-Members form for offsite Adventures.

First Aid and Emergency Medical Services

Each Patrol unit must have its own First Aid Kit and assigned First Aider. Scouters must keep a record of treatment of all injuries and report all incidents which may result in a claim to your Sub-Camp Staff. The Jamboree has trained medical staff on site, and there is a centrally located Jamboree Health Care Centre as well as designated First Aid stations located near program areas. Should it be necessary, an ambulance can be summoned from the surrounding communities.

Personal Medications

These will be the responsibility of the Patrol unit Scouter.  Should the medication require refrigeration or administration by a Medical Professional, the Health Care Centre will be available to assist.

Life-Threatening Allergies

It is essential that every individual attending the Jamboree, who may suffer from Anaphylaxis, carry their appropriate medication with them at all times. The Jamboree’s First Aid and Medical Staff are familiar with all of the current therapeutic devices and will be able to assist in the event of an allergic reaction. Participants that may require the use of an Epinephrine Autoinjector should carry it on their person at all times. Should a physician deem it necessary, a second Epinephrine Autoinjector may be carried by the Patrol unit Scouter. Paramedics on site are equipped with Epinephrine and Antihistamines. Please ensure that the necessity for an Epinephrine Autoinjector is clearly noted on the Jamboree Medical and Medication Forms along with what may trigger the allergic reaction.

**Please note the Jamboree site is a nut-aware site, but NOT a peanut-free zone**  

Travel and Medical Insurance

All Scouts Canada policies regarding insurance will be in effect. Make sure that everyone is a registered member of Scouts Canada or other National Scout Organization. Patrol units are responsible for their own travel insurance. Also, out of country participants must have their own medical insurance coverage.

PJ Rules and Regulations

Basic Rules

  • It is the responsibility of the Patrol unit Scouter to know where the members of the Patrol unit are at all times. Set up a routine to ensure this.
  • If a Patrol unit Member wishes to leave the Jamboree site, arrangements must be made through the Sub-Camp Staff and Administration.
  • Adults wear their ID tags at all times.
  • OOS not assigned to Sub-Camp are not permitted in the Sub-Camp areas after 9 pm.
  • OOS who wish to leave the Jamboree site must register with the OOS Sub-Camp Excalibur.
  • Please respect our neighbours. The Camp Ranger’s area and home are off limits.
  • No going out of bounds from Jamboree property unless you are on a scheduled Adventure.
  • Adventure areas are off limits except during scheduled Adventure periods.
  • Do not feed any wildlife, with the exception of the Camp Chief and/or Camp Youth Chief.
  • On the waterfront, use the buddy system.

Consideration for Others

Both youth and adults must remember that it is important that appropriate behaviour is exercised around each other at all times. It is expected that if leaders hear or see any inappropriate behaviour, they are to take action immediately. This may involve a gentle reprimand/reminder or report to the Sub-Camp or Adventure Scouters. All youth participants are expected to conduct themselves by adhering to Scouting’s Promise and Law. OOS are expected to have completed and will comply with the Scouts Canada Code of Conduct.

Non-Prescription and Recreational Drugs and Alcohol

Persons found in possession of these will be sent home at their own expense. Scouts Canada reserves the right to apply appropriate disciplinary measures if members are found to violate Scouts Canada policies.

Smoking / Vaping

As per the Scouts Canada Code of Conduct, “I will not smoke in front of youth.” This includes e-cigarettes. There will be designated smoking/vaping areas for adults. No smoking or vaping will be tolerated except in the designated areas for both health and fire safety reasons.

Note: The minimum age for purchasing cigarettes and vaping materials in BC is 19.

Security

Stay out of other campsites unless invited. Report to Sub-Camp staff anyone that you see going where they ought not to be going. PJ Security staff will be patrolling the Jamboree site regularly. It is recommended that each Patrol unit Scouter carry recent photographs of each Patrol member. This would be of assistance if a situation occurs where a search for a missing or lost participant has to be conducted.

Fire Safety

No open fires. Matches, candles, lanterns or stoves are not permitted in tents. Patrol unit leaders must ensure that participants know how to fill and light stoves safely. Ensure that stoves are completely out after use. Keep fuel away from tents. Be extra cautious with any open flames in the dry summer.

If a fire starts,

  • Yell FIRE, FIRE, FIRE!
  • Report the location of the fire to Sub-Camp HQ or the nearest Jamboree Service Scouter.
  • If there is a fire extinguisher available, use it. Do not use water on fuel fires.
  • Turn off burner valves and propane valves as soon as possible.
  • If your clothing is on fire, do not run – STOP, DROP to the ground, and ROLL until the fire is smothered
  • For a fire in a tent, make sure that everyone gets out immediately. Drop the tent as soon as everyone is out. Do not try to remove articles from a burning tent.

Telephones (Cellular and Emergency Contact Number)

Cell phone reception and access at the Jamboree may limited access due to network coverage. PJ staff will not be responsible for loss or damage or any unauthorized charges to cell phones. There will be access to phones for urgent matters.

The Jamboree phone number will be posted on the Pacific Jamboree web site. Please note, this phone line will not be active until after July 1st.  This phone number is intended for emergency contact only.

The Pacific Jamboree Administration Centre contact number is 778-425-0708

Expect delays in delivery of messages – we have to find each participant on site.

PJ Media

The Pacific Jamboree Public Relations Team- Team Mercury as they like to be called- has you covered on the happenings of PJ. While there will not be a newspaper published at PJ 2019, there are still many other ways for you- and your family and friends back home- to find out what’s happening around PJ! In addition to the PJ website and social media listed below, there will be information boards updated daily throughout the jamboree site.

Website – www.pacificjamboree.ca
Facebook – Pacific Jamboree
Twitter – @PacificJamboree
Instagram – PacificJamboree

Use #PJ2019 when posting about your PJ experience so we can see and share your stories and photos- you might even earn a Team Mercury badge for doing so! 

PJ and Sub-Camp Crests

Each participant (Scouts and Scouters) and OOS will receive one PJ 2019 participant crest and one of their assigned Sub-Camp crests. Additional crests of various types may be purchased from the Trading Post.  Some PJ related crests are only available by participating in special events or Adventures or visiting special places.

PJ Places

Playing Field

A large open area that will be used for the Ceremonies, the Care Corps, live entertainment and other activities needing an open space. It is located about 100m from the Ranger’s House.  Here you will find:

Ceremonies

Opening Ceremony starts at 9:30 am on Sunday, July 7th with the March In Parade starting from the Sub-Camps at 9:00 am. Please wear your uniform and bring your flags and banners!

Closing Ceremony starts at 7:00 pm sharp on Friday, July 12th at the Playing Field. The Ceremony will be a memorable experience to highlight the week that has passed and will culminate with a live band. There will be a special opportunity which will be announced, encouraging all those present to ask the members around them and beyond (if desired) to sign their PJ 2019 neckerchiefs to create a truly memorable and lasting keepsake of PJ 2019.

Please bring your PJ 2019 scarves, pens and possibly a small hard surface/book for each Scout so that you can seek out autographs and provide your own to those at the ceremony.

Have you heard about No Island? The Vancouver band founded by a former Scout/Venturer/Rover has toured all across Canada from coast to coast, bringing their unique style of modern vintage rock with them everywhere they go. With past shows at PJ’11, PJ’15, and CJ’13, No Island is excited to rock out for Scouts once again at the closing ceremony of PJ 2019 with songs from their album “Better Days” Brand new singles for 2019, and some surprise covers! Find No Island as “NoIslandBand” on Instagram, Twitter, YouTube, and Facebook.

Care Corps

A chaplaincy team, headed by Sally Burrows, will be available throughout the Jamboree in Mowgli’s Den, located in the SW corner of the Playing Field. They will provide a listening ear, or a quiet moment, as needed. Jamborees can be overwhelming for some youth and adults, and the Care Corps staff are available to help in times of conflict, emotional distress or homesickness.

Lost and Found

The Care Corps will also be running the Lost and Found.  If the item has your name and Patrol unit number on it, it will be sent to your Sub Camp.  If not, it will be retained until claimed or the end of PJ at which time it will be sold or recycled.

Scout’s Own

Scout’s Own for all will be held on Sunday morning immediately following the Opening Ceremony.  Check with Care Corps for details of any specific services for individual religions/denominations.

The Adventure Fun-Zone in Narnia and Townsite

An open area located about 100m from the Ranger’s House. This area includes an ATM, Badge Trading area, Baden-Powell Guild display and information, a Canteen along with different local food concessions, a Ham Radio station, the Internet Café, the Post Office, the Trading Post and Zone West. The area will be open between 9:00 am and 9:00 pm except during the Opening and Closing Ceremonies.

ATM Access and Money Matters

There is an ATM bank machine on site with a service charge of $2.50 per transaction. Note that the ATM transactions may show up with a Fort St. John address attached to them on your statements. Cash, credit cards (VISA and MasterCard), and debit cards will be accepted at the Trading Post and Zone West.  Patrol unit Scouters may wish to act as a banker for the Patrol unit members for their security.  No bills larger than $20 or personal cheques, please.

Badge Trading

One very popular activity at Jamborees is badge trading by participants of all ages so bring along your Scouting badges from your Group activities, Area or Council.

The following is a “swapping code” to be applied during trades by all participants:

  • No trade is complete until both parties are satisfied that fair trade has taken place and have so signified by a Scout handshake.
  • The Scout Promise and Law should be applied at all times during badge trading.
  • Do not remove badges from your uniform to trade.
  • No one may profit financially from a badge swap, that is, the sale of badges is at the Trading Post ONLY.

The Badgers Club members will be present in the Badger Display area. The Club will be offering activities and contests during the Jamboree. Members will be available to oversee any trade and assist anyone wanting help or information on badges. So, bring your Scouting badges, label your packages with your name and Patrol unit # and take care to protect them.

Canteen

A Canteen service is being provided by a consortium of the three Sooke Lions and Lioness Clubs offering early morning coffee, muffins and hot and cold drinks, candy bars, frozen treats and snack foods.  They will be open from about 7:30 am until 9 pm.  If they don’t have what you want just ask them and it may be there the following day!

In addition, 4 Beaches strEAT PIZZA will have their “pizza bus” on site to provide a variety of pizzas for about $13 and waffles and Mr. Tube Steak will have hot dogs and hamburgers along with veggie dogs and burgers available from 5 pm until 9 pm.  

Banking

PJ will have a bank machine on site in the townsite.  For a small user fee, it will dispense Canadian dollars.  We will not be able to negotiate any other currencies or money instruments such as travellers’ cheques or personal cheques.  Many vendors on site will accept debit (Interac) and credit cards, but having some cash on hand is recommended.

PJ19’s HAM Radio Station

Here at our station, which is located in the Townsite, we will be running our Ham Radio program each day from 9:00 am until noon and from 1:00 pm until 4:00 pm from July 6 – 13th, with some possible activities also being held in the evening after supper. Our call sign is VE7SHR.

 

So, what can you do and learn at our Ham Radio Station?

– you can earn one of our official PJ Ham Radio badges by completing several Ham Radio related tasks

– you can talk to other Ham operators on our radios (some possibly from around the world)

– you can make a Morse Code beaded bracelet for your name 

– you can learn the Phonetic Alphabet, how to send and read Morse Code, and how you can earn your own Ham Radio Certification 

– you can decipher a daily PJ secret Morse Code message or do a Ham Radio Word search

– you can look up what unique Call Sign you might want 

– you can win a Ham Radio study book

– Patrol Units can schedule a 60 to 90-minute session with us at the Ham Radio Station in their spare time periods.

Internet Café

A number of laptop computers will be made available free of charge for those wanting to communicate with family and friends.  A charging station will be available for cell phones for a $1 donation and if you forget to bring your charger for an extra $1.

Post Office

You will be able to buy stamps and mail letters from the PJ 2019 site. We will have information and displays on stamp collecting and the Scouts On Stamps Society International for collectors.  The Post Office has a unique PJ 2019 Picture Postage stamp, special cancellation, plus First Day Covers, and Jamboree postcards. For pre-Jamboree orders and information on what is available with costs, contact Alex Hadden at alex-hadden@shaw.ca. Mail orders will also be taken for those unable to attend the Jamboree.

 

The Jamboree mailing address is:

Name of youth or Scouter
Patrol Unit #, Name of Sub-Camp
Scout Jamboree, PJ 2019
3202 Young Lake Road,
Sooke, BC
V9Z 0J6

OR

 

Name of OOS
OOS #, Excalibur Sub-Camp
Scout Jamboree, PJ 2019
3202 Young Lake Road,
Sooke, BC
V9Z 0J6

Trading Post

We are more than just a place to buy PJ’19 badges. But we have lots of them – including ghost badges.  We have some stock from old PJ’s, and from Camp Barnard.  We have camping supplies for those of you who forgot or just want to upgrade.  We have gifts for those people who sent you to camp – Moms and Dads and Group Committee and yourselves.  We have fun toys.  Just look for the double marquis in the Townsite. You can’t miss us.  We will accept cash, Visa, Mastercard and debit.  The full list of items will be posted on the PJ 2019 website.

Zone West PJ Souvenir Garment Tent

Select a garment (t-shirt, hoodie or sundry other items), size, colour and a pre-designed logo will be printed on it before your eyes. Some items will be pre-embroidered with a stock design as embroidery needs to be done at the factory before PJ. Prices range from about $25-$45.

BC Fellowship of Baden-Powell Guilds

If you have enjoyed the friends and fellowship of your fellow Scouters but are finding that you no longer wish to do the day-day things Scouters do or a member of a Rover Crew coming to the end of your Rovering Life, but still wish to maintain these friendships consider joining or forming a Guild.

Guilds come in all shapes & size, from those where all members are still active Scouters working with a Council, Area or Group to others that are purely social and every level of involvement between. There is no specific form for a Guild.  Baden-Powell Guilds are open to anyone who is willing to follow Scouting Principles and accept the Scout Promise.

If you would like more information, drop by the Baden-Powell Guild booth at PJ, or contact the B.C. Provincial Guildmaster at bcprovguildmaster@gmail.com.

Food Warehouse

This is where your Patrol picks up your daily meal rations including for those with special dietary needs. The Contact Scouter should have received an email with the Food Guide.  If not, or it has been misplaced, please contact dave.nicolson@scouts.ca for another electronic copy.

PJ Administration Office

The PJ Administration Office can be found in the upper level of the Keego building.  This is the work area for the Camp Chief and Youth Camp Chief as well as Safe Scouting, Registration, IT and Communications, and Finance.  You might even find a badge or two if you drop by to say Hi!

Visitor Services (and intake day Registration) Tent

The Visitor Services Tent is located near the Camp Barnard sign and flagpole as you first come into the main part of the camp.  On intake day, July 6th, this is the Registration tent where your Patrol unit Contact Scouter will check your Patrol in. During the rest of the week, your hosts at the Visitor Services tent are there to help you and PJ visitors to find your way around PJ and provide you with the information you need to make your stay at PJ a great one.  There are lots of reasons to visit Visitor Services especially to say Good Day!

PJ Transportation Office

The PJ Transportation Office is located in McPherson Lodge, at the top of the hill next to Subcamp Excalibur (the OOS Subcamp).  These transport gurus are there to help ensure that you get to and from PJ as well as the many offsite Adventures.

Adventure

The Adventure Selection Handbook outlines the many exciting Adventures that await you at PJ 2019. View the handbook when it becomes available.  Make sure that you complete the online Adventure selection form with your final payment.

Adventure activities will be available on a first come, first serve basis. Review your Adventure schedules for any special gear to bring (i.e., helmets).

Your Patrol unit’s Adventure daily schedule will be given to you on arrival at Jamboree. Adventure periods are from 08:30 am to 11:30 am and 2:00 pm to 5:00 pm. Make sure that you know where you are supposed to go and when to be there. Make sure that you have proper clothing and equipment for the adventure. For offsite adventures, your PJ 2019 neckerchief and a full water bottle, are your “bus pass.” Make sure that you know the bus location and departure time! You must be on time – so allow travel time (at least 20 minutes) for your Unit to get from your Sub-Camp to the Adventure Bus Departure area. If you arrive at the Adventure Bus Departure area at the scheduled departure time you may have missed your bus, so please be early.

Two (2) Scouters must accompany the Patrol unit to each Adventure who will be responsible for all members of their Patrol unit. Patrols that have registered three Patrols Scouters may only send up to two Patrol Scouters to an Adventure. This is especially important for off-site adventures as bus space is limited.

Adventure Trail Cards

There will be a trail card for each Adventure with plan, do, review, and safety tips.  These will be provided to you in your Adventure package when you arrive at the Jamboree, and will also be available online. Patrols should review the trail cards for the day’s activities before leaving camp to make sure they’re prepared for the Adventures that lay ahead.

Offsite Adventures

For all offsite Adventures, Patrol unit Scouters must attend an information meeting at Sub Camp Headquarters the evening before the Adventure. Briefing sessions may be held for certain other Adventures; check the notice board in your Sub-Camp!

Additional costs for some Adventures

Some Adventures may require an additional “user fee.” These are noted in the Jamboree Adventure Guide.

Adventure Changes

Patrol unit Scouters may be able to make changes to their Patrol unit’s Adventure schedule, providing that space is available. See the Adventure team at the Adventure HQ to find out what possibilities may await your Patrol.

Swimming

Water Adventures will NOT include swimming.

Visitor Reception Centre

Family Visitation Days

Visitors are welcome to visit PJ 2019 between 9 a.m. – 5 p.m. All visitors must check in at the Reception Centre located at the main gate where they will be issued visitor ID. A map of the site will be provided, and questions will be answered cheerfully. Please wear comfortable clothing and footwear and be prepared for the weather. It is recommended that you bring your lunch, but there is a canteen available for snacks. No overnight visitors.

Some roadside parking will be available near the entrance to the camp.  No overnight parking.   Vehicles are left at the owners’ risk.

Cub Visit Day

Wednesday, July 10, 2019. 10 am – 4:30 pm.  Scouter Mike Bodman will be hosting an entourage of Cub Scouts to visit and get a taste of the PJ experience.  For visiting Cubs, please bring your lunch. See www.pacificjamboree.ca for details and the printable invitation.

Some roadside parking will be available near the entrance to the camp. No overnight parking. Vehicles are left at the owners’ risk.

Weather

Be prepared for a wide variety of weather during the Jamboree. Be Prepared; expect sun, heat, cool, wind and rain. Bring rain gear, and test it in advance.  Also, expect sunshine – bring sunscreen and a hat that protects ears and the back of the neck.

Quartermaster’s Post-Jamboree Garage Sale

Some Jamboree equipment will be available for sale after the Jamboree. The surplus equipment list will be posted on the Jamboree Website. More information will be available at the Jamboree.

Check Out and Departure

Saturday, July 13, 2019. Please be ready for your assigned departure time!

Check out with your Sub-Camp HQ. Your campsite must be cleaned and inspected before you are cleared for departure. Your Patrol unit will then be issued an exit permit which will be required to board a bus.

PJ 2019 Site Map

View the PJ 2019 on the Maps Page

PJ’19 Participant Handbook Updates

The Pacific Jamboree website is the most current and up to date version of this document and information.

This version (release 1.3) is current as of June 21, 2019.

Comments are closed.